Some budgets

As we are having some recent experience with organization of conferences (400 attendants in PyConES 2016 and expected 150-180 in Akademy 2017) we can offer some numbers as strong reference for GUADEC 2018. In any case this numbers can be subject of some modification.

Acommodation

For accommodation, as said, we are talking about:

* Single room:

• 32.75 € per night, breakfast included
• 42.10 € per night, breakfast and evening dinner include

* Twin room:

• 46.75 € per night, breakfast included
• 56.10 € per night, breakfast and evening dinner included

Buses

Special direct bus from dormitory to campus: 75 € each travel, with space for 110 persons.

Direct line between Málaga Airport and Almería city, expected about 900 € each travel.

Catering

Catering at the conference:

• coffee break, about 3€ per person and breakfast
• lunch, about 7€ per person and luch

The lunch would be served at the campus cafeteria, which is big enough to host all attendees in the same turn.

Coffee breaks can be served in a hall beside conference rooms or at outdoors in a shadowed place, if weather is fine (probably it'll be').

Venue

Services includes:

and considering a particular combination of spaces which includes:

• 300 persons auditorium
• 100 persons auditorium
• 7 hacker/BoF rooms

We could reserve bigger spaces, but are expensive and probably with unneeded space.

Other options to consider

• welcome bag:

  • conference t-shirt (probably with FreeWear as vendor)

  • stickers, can be color printed here about 12¢ each.
  • gift, we can ask a local artist design an special edition of a graphic work in exclusive for GUADEC 2018, depending the technique could be between 6 and 10 € each one.
• video recording, it will depend of how and what to record, it can cost from 4000 € for about 30 hours of recording and editing;
• professional photographic coverage, about 500 € for full event coverage;
• baby caring service, available to contract in the campus if required (starting from two or three toddlers, in small groups).

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