As part of your bid to host GUADEC, you need to include a budget. The budget may include the following items:

Costs

• Bank expenses
  • Bank account
  • Paypal or equivalent
  • Transfers
• Events
  • Bibs/t-shirts for the football game
  • Pitch hire
  • Supplies for alternative games
• Labour
  • Cleaning
  • Security
• "Production" costs
  • Insurance
  • Mail
  • Pre-paid SIM card
  • Printer and paper
  • Sundries
  • Vehicle rental
• Core conference
  • Coffee breaks
  • lanyards
  • (catering)
• Promotion
  • Signs and banners
• Travel and accommodation sponsorship
  • …through the Travel Committee (this is usually €30000)
  • …for keynote speakers
  • …for press
• Venue rent
• Video
  • Equipment rental
  • Pro team hiring
• Volunteers
  • T-shirts
  • Refreshments

Revenue

• Corporate sponsorship

• Government subsidies
• Registration fees
• Merchandise sales

Other items

• Evening events and receptions should normally happen only if fully sponsored