Foundation Board Minutes for Tue, March 7th 2017, 18:00 UTC

Next meeting date Tue, March 14th 2017, 18:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170307

Attending

Alexandre Franke
Shaun McCance
Allan Day
Meg Ford
Nuritzi Sanchez
Neil McGovern
Rosanna Yuen
Cosimo Cecchi
Jim Hall

Regrets

Missing

Agenda for 2017-03-07

GIMP @ LGM reimbursements (via Email)
Trump immigration ban
LibertyVPS
Budget request for GNOME box courier
Review outstanding items

Minutes

GIMP @ LGM reimbursements (via Email)
- ACTION: Nuritzi to look over the receipts
Trump immigration ban
- US administration has reintroduced the immigration ban, will be in effect on 3/16
- This makes an announcement relevant again. We could publish our statement on the 16th, when it goes in effect
  - We could also do it earlier, but it's not entirely clear what will happen when it will go in effect
  - If we did it now, it would not overlap with other announcements/PRs like the GNOME release, or the GTK hackfest
- ACTION: Neil to send a draft around to board-list (before next meeting)
LibertyVPS
- They asked if we had different web pages for donors or sponsors, but they were probably looking for instructions on how to become a donor/sponsorship opportunities
- They mentioned that they're also interested in donating money, in addition to a server
  - This could be a good opportunity for Neil to step in and talk to them 1:1
  - ACTION: Neil to do so
Budget request for GNOME box courier
- Missing votes: Nuritzi, Shaun, Jim
- Request is for 50 GBP to ship the travel box to Lyon
- VOTES on the list: +1 Alexandre, Cosimo, Meg, Allan
- VOTE: +1 Nuritzi, Shaun, Jim. VOTE PASSED
- ACTION: Neil or Allan to follow up

Ongoing

This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections

GIMP @ LGM reimbursements (via Email)
- ACTION: Nuritzi to look over the receipts
UNIXSticker signed stickers campaign
- http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html
- Neil could participate
- 2017-02-28
  - Neil got in touch with them
- 2017-03-07
  - Neil is receiving stickers this week to hand-sign
WHS donations report
- 2017-02-14
  - ACTION: Alexandre to follow-up with WHS about donation reports
Hackfest process documentation
- 2017-02-14
  - ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
Immigration ban
- 2017-03-07
  - This is in the news again, since it was reintroduced effective 3/16
  - ACTION: Neil to send a draft around to board-list (before next meeting)
Pitivi fundraiser beneficiary
- 2017-02-28
  - Contract is ready for the Directors to review
  - ACTION: Nuritzi to run the contract and the NY/CA change by Luis, and otherwise sign the contract by next week
- 2017-03-07
  - Luis got back to us with the advice of keeping the contract with NY law
  - ACTION: Nuritzi to sign the contract and send it back
libertyVPS server donation
- 2016-12-20
  - ACTION: Meg to check with sysadmins whether we actually need a server
- 2017-01-10
  - Meg sent an email and is waiting to hear back from the sysadmin team.
- 2017-02-28
  - Meg to follow up with LibertyVPS pointing them to previous social media posts about donors and ask them what they'd like. Meg to follow up with engagement team about LibertyVPS social media perks.
  - 2017-03-07
    - LibertyVPS want to also donate some money to the project
    - ACTION: Neil to connect to them 1:1 to talk about contribution opportunities
Chrome Store account for managing GNOME Shell integration browser extension
- 2016-12-20
  - ACTION: Shaun to find out more about what's involved in creating an account
- 2017-03-07
  - For the Play Store, we had decided that the contributor should be empowered to publish their app there, as long as they're members of the Foundation
    - And as long as the credentials/keys are shared with the Board
  - We should document this process in a wiki page
  - The Engagement team could faciliatate Foundation members being able to publish on these stores
  - ACTION: Neil will look into this
Dropping dates in copyright claims on our websites
- 2016-12-06
  - ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
- 2016-12-20
  - Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
- 2017-01-24
  - Alexandre reached out to Creative commons
- 2017-02-28
  - Alexandre will try alternative channels
Google Play account
- 2016-09-27
  - https://bugzilla.gnome.org/show_bug.cgi?id=771981 was done, we need to pay a $25 one-time fee for the developer account
- 2016-10-04
  - Payment is authorized
  - ACTION: Rosanna to make the payment and follow up with Ankit
- 2016-10-18
  - Rosanna is waiting for Ankit to reply about the gmail account
- 2016-11-01
  - Board is discussing who should have access to the credit card associated to the account
- 2016-11-29
  - ACTION: Rosanna to look into getting a PayPal credit card
- 2016-12-20
  - Rosanna has been collating materials to update the PayPal account owner before looking into the credit card
Privacy campaign funds
- 2016-09-27
  - Draft is out for the Board to review and give feedback
  - ACTION: Cosimo to try and form a committee to review internship proposals
- 2016-10-26
  - We are aiming for an internship round in spring 2017
Bitcoins donations data
- 2017-02-07
  - Neil will help with this going forward
- 2017-02-28
  - Neil will talk to John Sullivan 3/8

Ongoing but stalled

This section includes items which haven't seen an update in the last 30 days.

Owncloud shared calendar for the board
- 2016-08-10
  - Cosimo tested creating an event, but with mixed results
  - ACTION: Cosimo to take it on from here
- 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda
- 2017-03-07
  - Neil is looking into a similar calendar so will take over
Money raised for defense against Groupon
- Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
- 2016-09-06
  - We probably don't want to track exactly this money flow, but the initiatives that the Board has been pursuing (Flatpak, LAS GNOME) are good fits for the original intent this money was kept for
  - We can consider making a PR or some other form of announcement about how we're currently making use of this money
- 2017-03-07
  - General feeling here is that Flatpak fits the bill of the kind of technology/event that taps into the wider community
  - Another idea may be to use the resources not for an event but for infrastructure
  - ACTION: let's understand the financial picture in the budget meeting on 3/7
Paypal Giving Fund
- Alexandre suggested in december 2015 to get us enrolled in the program
  - That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
- Zana tried to get us in sometime before may 2016, we never heard back.
- 2016-09-06
  - ACTION: Zana to look into it
Google ad grant
- 2016-08-10
  - ACTION: Shaun will pick this up again and try to register us into the program when he's back in the US
  - The actual ad campaigns would probably need to be managed by the Engagement/Marketing team
  - ACTION: Nuritzi to discuss with the Engagement Team and let the board know if they want to start using Google ad
Sysadmin fundraising levels and perks
- 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
Web page for prior pants winners
- 2016-08-10, ACTION: Shaun and Allan to add the web page
- 2017-03-07
  - Only missing the winner for one year, 2005
  - We can crowdsource the details and refinement of the bios/photos/etc
Friends of GNOME
- 2016-08-10
  - ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
- 2017-03-07
  - Allan will pass this on to Neil, and connect him to Tobi

Ongoing but no director assigned

This section includes items which haven't seen an update in the last 30 days and have no Director assigned

Nice to have

This section includes items which we would love to see happen at some point but lack the time to effectively become reality

Contract template for future use organizations for which we handle money
- Kat to draft this
Privacy policy for GNOME services
- Current draft is at https://wiki.gnome.org/Foundation/Privacy
- Sysadmin Team's NDA should also be covered when dealing with this item
- Kat or Allan to write up the policy
- Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
Photography policy for GNOME conferences
- Proposal needs to be drafted and sent to foundation list for discussion
- Should probably be addressed at the same time as a standardised code of conduct

Discussed on the mailing list

Completed actions

PIA VPS sponsorship
- PIA would like to explore options to integrate their VPN service more tightly with GNOME
- 2017-02-28
  - ACTION: Allan will help connect Neil and PIA to the right people in the project to start this conversation
- 2017-03-07
  - Looks like they would want to ship their client.
  - ACTION: Neil to tell them about Flatpak
  - COMPLETE
From the mailing list - Invoice for catering by venue for GIMP WilberWeek Hacking event 2017 (Allan)
- ACTION: Nuritzi to look over the reimbursements and put them on the wiki
- COMPLETE
2017 Budget
- ACTION: Nuritzi to send a framadate for a budget meeting with the board, Neil and Kat
  - https://framadate.org/yCfpJlu7DHmBkHOy
From the mailing list - patreon campaign
- 2017-02-07
  - For now, we are promoting the campaigns but not getting involved directly
  - ACTION: Nuritzi to ask Neil for his opinion
- 2017-02-28
  - We decided not to fund these from the Foundation, but we will always promote these initiatives through our Engagement channels
From the mailing list - "support my volunteer program"
- 2016-08-30
  - There's very little information in the message, unclear how they're related to GNOME
  - ACTION: Shaun to reply asking for more information
Status of logo copyright
- 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
- 2015-12-08 to 2016-01-19, No updates.
- 2016-02-02, Shaun will try to pick it up this week
- 2016-08-10, ACTION: Shaun will send a proposal to licence the asset with dual LGPLv3/CC-BY-SA-4.0 (similar to adwaita-icon-theme)
- 2017-03-07
  - This was taken over by Meg